The Anthony Independent School District (AISD) consists of 3 schools, 2 cafeterias, and several administrative sites. The Purchasing Department is responsible for purchasing all supplies, materials, equipment, and services necessary for AISD schools and departments to operate. As a result, vendor participation is critical in ensuring that the District receives quality merchandise and services at the best possible price/value.
Vendors wishing to do business with the Anthony Independent School District must fill out a Vendor Registration Form and W-9 . This form will allow the Purchasing Department to designate your company as an approved vendor and place your company on the appropriate bid list(s). If you have any questions concerning the purchasing and/or bidding process that is not already addressed on this web site, feel free in Contacting Us at (915) 886-6502.
Purchasing Policy & Procedures
Purchases made by AISD are subject to the State's purchasing laws and the District's policies and purchasing procedures. Purchases of personal property valued at least $10,000 but less than $25,000 in the aggregate for a 12 month period, will be made in accordance with Section 44.033 of the Texas Education Code (TEC). Purchases that exceed $25,000 in the aggregate in a 12 month period shall be made by one of the 8 methods listed under TEC Section 44.031, which includes the competitive sealed bid and RFP process. The specifics of these laws, policies, and procedures are detailed in the District’s Accounting Bulletins (Procedures Manual) and can be viewed on-line at: http://www.anthonyisd.net/staff/guidelines_doc.html.
Bid Information
The Purchasing Department solicits bids when purchases exceed $25,000, in the aggregate for a 12 month period. The Purchasing Department may send bids to all suppliers in any particular bid category or select those vendors it believes are best qualified to provide the goods or services. All bids are advertised twice in the local newspaper and indicate the date, time, place to be opened and the Purchasing Department's website. All bids must be sealed and delivered by the time and date specified in the bid document for the bid to be considered. Faxed bids are not accepted.
Anyone wishing to bid may contact the Purchasing Office in person, in writing, e-mail or by phone, and request a copy of the bid or download it from the District's website. All bid openings are open to the public and are read aloud. However, in the case of Request for Proposals (RFP), Request for Qualifications (RFQ), and Competitive Sealed Proposals (CSP), only the names of the respondents are read aloud.
Specifications may indicate brand name and model numbers to communicate minimum quality and standards required of the district. This in no way prevents the vendor from bidding alternates. All alternates must meet or exceed the specifications to be considered for award.
Award of a bid will be made to the vendor who, conforming to the specifications of the bid, submits the lowest responsive bid with all other factors considered and the selection is in the best interests of the District.
Quotations
Purchases of more than $10,000 but less than $25,000 either require documented quotes, if not referencing an existing bid or interlocal contract, or are identified as a sole source.
Sole Source
Following is the definition of a sole source as stated under TEC Section 44.031 (j). Compliance with TEC Section 44.031 (a) is not required for purchases that are available from only one source, including:
- An item for which competition is precluded because of a patent, copyright, secret process or monopoly.
- A film, manuscript or book.
- A utility service, including electricity, gas or water.
- A captive replacement part or component for equipment.
Interlocal Contracts (Cooperative Purchasing Programs)
The District may participate in a cooperative purchasing program with other local government or local cooperative organizations if the Board of Trustees approves the agreement to participate. If the District does so, it satisfies any law requiring it to seek competitive bids as stated in the Local Gov't Code 271.102.
The District currently contracts with (not inclusive list)
Texas Building and Procurement Commission (formerly GSC) www.tbpc.state.tx.us
Region IV Cooperative Purchasing Network (TCPN) www.tcpn.org
Region XIX www.esc19.net
Region XVII www.esc17.net (West Texas Food Cooperative)
Region XX www.esc20.net (RSCCC)
TASB "BuyBoard" www.buyboard.com
Invoicing Invoices for payment of bills must indicate the Purchase Order # and be submitted to: Anthony Independent School District
Attn: Accounts Payable
840 Sixth Street
Anthony , Texas 79821
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